Rubens Knowledge Base
How to Manage Users in Your Account
Managing your team’s access to Rubens Admin is crucial for efficient collaboration. This tutorial shows you how to navigate to the User Management section, invite and remove users, and assign roles to manage your team’s permissions.
🧩 What is User Management?
User management in Rubens Admin allows you to control who has access to your tenant and what permissions they hold. Please note that multiple users are not supported in Level 1 plans, and the User Management feature is only visible to users with the Admin role.
🛠 What You'll Learn
- How to navigate to the User Management section
- How to invite new users to your tenant
- How to assign roles to users
- How to remove users from your tenant
- An overview of available user roles and their permissions
📹 Watch the Video Tutorial
📋 User Management Overview
- Click the hamburger menu (≡) in the top-left corner.
- From the drawer, select User Management.
- You’ll now see a list of all users assigned to your tenant.
➕ Invite a New User
To add a new user to your tenant:
- Click Create new user connection.
- Enter the user’s email address.
- Assign roles by clicking the red plus (+) and selecting one or more roles.
- Click SAVE to send the invitation.
The user will receive an email with a confirmation link to create their account.
➖ Remove a User
To revoke a user’s access:
- Remove all roles assigned to them.
Once all roles are removed, the user no longer has access to the tenant.
🧑💼 User Roles and Permissions
Rubens Admin provides different user roles, each with specific permissions. Below is a simplified summary of key roles:
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For the complete list of permissions, see the full documentation: User Management Documentation
⚙️ Manage Your Own Settings
Click the avatar icon in the top-right corner, then select your email address to access your personal settings.
Edit Personal Info
- under user profile, update your first and last name.
- click SAVE to apply changes or DISCARD to cancel
- you can also view your account creation date and last login time
Change Email Address
- go to change email address, enter your new address and your password
- click CHANGE
You’ll receive a confirmation email.
Change Password
- navigate to change password
- enter your current and new passwords, then click SAVE PASSWORD
🚀 Ready to Get Started?
Log in to Rubens Admin and manage your team's access or your personal data.
💬 Need Help?
If you have questions or need assistance, don’t hesitate to reach out. We’re here to help!
Contact us at: service@roomle.com